Adding Tasks | Recurring Tasks | Keyboard Shortcuts | Search | The Task List | Printing, Bulk Add, Completed

Adding tasks With Thymer you can simply describe your task and type it in without any complicated forms.
Here's a list of examples to show what you can do (the order in which you add these does not matter):

adding due date	Order new business cards @tomorrow also try: @wed, @sep2nd, @2/12, @today, @3days, @2months, @2weeks, @16th, @week18 or use the calendar to pick a date.
adding due time	Progress meeting @tomorrow @9am-3pm also try: @2pm, @16:00-17:30, @8-11am (more)
adding flags (little icons - more)	get productive @important also try: @billable, @waiting, @discuss
adding tags	buy coffee @groceries @supermarket also try: @project, if project is the short name of a project.
use names to delegate	design logo @peter (use the username of a team member; use @all to show on everyone's list)
time estimates	bake a nice cake @1.5h @billable also try: @30m
repeating tasks	file taxes @every-3months @tuesday (starts tuesday; if no due date given: starts today) also try: @everyday, @every5weeks, @every22nd, @every-sunday (the - is optional)
mix and match	@peter @tuesday write report @important @writing @everyday
position in the list	learn Dutch @last New tasks are added depending on their due date, or on top if no date is given. With @last, your task is always added at the bottom. also try: dragging the input bar to change the position
add a note	Call Peter -- Discuss the meeting notes, check progress and schedule The part after the double dash (--) is added as a note to the task. Handy when tasks aren't self-explanatory.

To assign a task to a project, you can type add the tag of that project (e.g. @project), or first select the project and type in the task. The same works for delegating tasks: you can either add @username or first select the user from the list and then type the task.

Repeating Tasks (Recurring Tasks)
With Thymer it's possible to create recurring tasks. Such a task starts at a specific day, and is then repeated according to some pattern (e.g. every 2 days).

To create a repeating task, Thymer needs to know the start date, and the repeating pattern.
Thymer will show the task in the list together with the next deadline.
Every time when a repeating task is 'Completed', Thymer will update the deadline.

Example: "file taxes @everymonth @wednesday"

Creates a task that starts (has the first deadline) on wednesday, and then repeats every month. If no due date is given, the first deadline is "Today".

To change the pattern or next deadline, click the Edit icon (explained below).
Tip: use this feature in combination with reminders (See Settings).

The Task List
After you enter your first task, your list looks something like this:

Hover over the task to show the option icons on the left.
Here's what they do:

Complete Task
The task is marked as complete and removed from the list. You can find it back by going to Reports, where it shows up as 'Completed'.
If you complete a repeating task, the due date will be changed to the next occurence, and the task is moved down.
Log Time
If you want to do time tracking, click this button. The following pane will show up:



A timer starts with keeps track of the time you spent (it will also keep ticking if you close Thymer). You can also select or manually enter another duration. Optionally you can add a description.
Edit Task
After clicking the Edit button, the following pane will show up:



Here you can edit the task. If you prefer the text input you use for adding a task, click the blue up arrows. With the (1) menu, you can re-assign the task to another project. With (2), you can change the team member who's responsible for this task.
Discuss Task
To add comments or discuss the task with team members, click this button. A discuss pane will show up where you can type, view and edit comments.
Delete Task
After you delete a task, you can find it back in 'Reports'.

Keyboard Shortcuts
To easily navigate around your task list, Thymer supports various keyboard shortcuts. In general, in most panels and dialogs, pressing ENTER confirms the current action, and ESCAPE brings you back. The other keyboard shortcuts and their actions are listed below:


Search
Thymer also comes with a powerful Search to find back tasks and comments.



If you use tags in the search box you can search within specific projects, for tasks belonging to somebody in your team, or tasks with a specific tag.

The @all tag
If you add this tag to your search it will return all tasks, even if they’re deleted, belong to a different user in your team, and so on.

@deleted and @completed/@done
Add these tags if you want to search for previously deleted or completed tasks.

Flags
You can search for tasks with a specific flag with the ordinary tags: @deleted, @important, @billable and @waiting.

Search based on deadline
When you use the tag @today, you’ll search for all tasks that people in your team have planned to do today. Do you want to know if Bob is going to work on any important tasks today? Just type “@bob @important @today” and you’ll find out! Aside from @today, we also have the @thisweek tag, that will return all tasks scheduled for this week.

You can also search based on deadline, with the tags @due, @duetoday, @duetomorrow, and so on. With these tags you can quickly find upcoming deadlines. With month tags you’ll find tasks due in that month (@september to find all tasks due in September). And finally, you can use day tags. Use @wednesday to find which tasks are due this Wednesday.

Another feature is: @overdue. This will give you all tasks that have not met their deadline.

Mix and match!
All the tricks combined above can be combined to get exactly the search results you need. Want to find all tasks that are important, need to be discussed, and are due this week? Now you can: “@discuss @important @duethisweek”. Want to find all tasks with an @email tag, in the projects Marketing or Sales? Just as easy: “@email @marketing @sales”.

Saving search results

You can save your searches, so you can get back to them in a couple of clicks!
More Options (Bulk Add, Printing, Show Deleted & Completed Tasks)

To access the Options Bar, click the '...' behind the Add button.
The Options Bar will show up above the Add task input:


Click Print to print the current Task List.
With Bulk Add, the input bar will be replaced by a text field, where you can add multiple tasks at the same time (one per line). Other options are "Show completed" and "Show deleted". These links will show all the tasks you've previously completed/deleted for the selected user and project.

Undelete tasks


Re-open tasks

Creating Projects
To create a new project, press the + button. The following pane will show up:

Only the project tag (short name) is required. You can also add a longer description, set a color for this project, and mark the project as "private". When the project is "private", it means that other team members cannot see this project or its tasks. To restore archived projects, click show archived projects.

Project List

Click on a project to see the tasks for this project. If you click on 'All', you see the tasks across all projects. If a project is selected, any new task you add is automatically assigned to this project. In the screenshot above, when adding 'feed fishes' it will be assigned to the Garden project. I can also type '@garden feed fishes' from any project or 'All' to add it to Garden.

To change the order of the projects in the list, go to the Settings page.

Too many projects?. If you feel the project list is getting too crowded, you can choose to collapse some projects in a dropdown menu. Go to the Settings page, and select Collapse projects.

Edit & Delete Projects To edit a project, click on the pen icon in the project tab. Here you can edit the project tag, delete the project and toggle private mode.



Setting Project Permissions More about Permissions can be found on the Teams page.

As described in Tasks, tags can be added by typing them in after an @ sign.
For example: buy coffee @groceries @supermarket.

Tags can also be used to divide your project into different sub-projects. In the following screenshot, a project called 'Website' has two sub-parts: designing the logo (@logo), and creating the frontpage (@frontpage).



The list of tags always show up between the project list and the input bar.

Click on one of the tags to filter your task list. Adding a new task while a tag is selected, automatically assigns this tag to the new task. In the following screenshot, 'add background image' is added with the @frontpage tag.

Dragging
You can create a task schedule by dragging the tasks up and down your task list. Just drag the tasks you want to work on right now to the top of the list and those tasks that are not so important can be dragged to the bottom.

Today & Week Schedule
Even though this is a simple way of deciding which task to work on first, it's not much of a schedule yet.

To help you plan your tasks better the list also contains a 'Today' and 'Week' and 'Someday' section. You can read the Task List as a timeline: everything below the 'Week' bar you plan to do sometime this week (within the next 7 days). Everything below the Today section you plan to do Today. The someday section can be used as a general bin for all the tasks you may or may not come around to doing. You can drag these separator bars to easily make large changes to your schedule.

Inbox, Weekday and month separators
There are a number of extra separators you can add to your task list:

• Week days (Separators for every day of the week)
• In 2 weeks
• In 3 weeks
• In 30 days
• Inbox (For tasks you haven't yet put into your schedule)

To add or remove these task list separators click on the little "+" sign as shown below:

Deadlines
If some deadline will not be met according to your current schedule, the task will color red.



Automatic Updating
Thymer will also make sure your schedule stays up to date! Every night Thymer will automatically move tasks with deadlines to upwards to the right section of your task list. If a task with a deadline is due this week, it will be moved upwards to the "Week" section, if it's due today it will be moved upwards to the "Today" section. Tasks will never be moved further down your list. So if you put a task that's due next week in the Today section (indicating that you plan to work on it today) it will stay there until you drag it to a different place on the list.

This way your schedule is kept up to date and you won't miss any deadlines.

Feed
Next to knowing what to do next, Thymer tells you what has been done and what's going on now. To access the Feed & Reports, click 'Reports'.

The Recent Activity Feed will show the most recent (past week) changes, logged time entries, comments and updates as they happen (in real-time). For changes it will also show how much time has been logged, and if the logged time was billable (as indicated by the $ sign).

When hovering over an entry in the feed - depending on the kind of entry - there are options to delete, edit or discuss the change:


Click 'Create Report' to create a report for a specific project or date period. When you save a report, it will be listed on the top of the page for quick access.

Reports
Click 'Create Report' to create a report. The following pane will appear:


Using the choices (numbered here from 1 to 6), you can create custom reports for only a specific project, team members, date range, etc. All fields are optional. The following filters can be set for your report:

1. Show log entries made by this team member
2. Log entries made for a certain project
3. Only log entries corresponding to a task with this tag
4. Which type of entries should be included
5. Only show entries for a certain date range (when clicking on the input bar, a calendar will appear)
6. A name to save this report.

For example, using these options you could easily create a report for all billable hours for "Emily" in project "Sales" in August (from Aug 1st to Aug 31st).

Example of a report:

Setting up a Team To set up a team, go to the Settings page, and click 'Set up a Team'.

Add a user
You can add people to your Thymer team. Fill in their email address and a suitable username and an email will be sent to the user with instructions on how to log in and set a password.

If a user already has a Thymer account (associated with that email address) an email invitation will also be sent, and the invited user will see a notification about the invitation at the top the Thymer pages. Users can join multiple Thymer teams.

Setting initial permissions for new users
If your account type supports permission settings, after you add a new or invite an existing user, Thymer will show you a page where you can set initial permissions for this new team member. This way you can also invite new team members to the team to only work on a certain project, or invite an external customer to review a project's progress.

Task List of Team Members After you have set up a team, go back to the Task List.
The team members are shown in the right top corner. Click on the name to show his or her task list. If you are currently viewing someone's task list, every task you add is added to this user's list. To delegate a task to someone - without having to switch task list - just type in the task followed by @username (e.g. 'Write Report @peter').

The green icon indicates the user is currently online.



To change the order of the team members in the list, go to the Settings page, and select the 'Lists & Menus' tab.

Permissions If your account supports permission settings ("Team" accounts), you can set Permissions for your team. Permissions can be viewed per project or per user. There are global permissions that specify the role of a member in your team (account owner, administrator, normal user), and what functionality is available to this user:

• Can create projects
• Can log time
• View activity feed
• View reports
• Create reports
• Is administrator

Next to these global permission settings, the following project level permissions are now available. Per project you can set whether a user can:

• View (only view tasks and comments, no edit or create)
• View & Comment (only view tasks, but allowed to leave comments)
• Have full access (view, comment, create, edit and log time for tasks)
• Have no access (the project, its tasks, its comments and activity is invisible to the user)

Projects can only be edited by the creator of the project and administrators. (Administrators can revoke their own access rights to projects but always restore them in the Settings screen). To set the permissions of a new project, or edit the permissions of an existing project, click the "Permissions >>" button in the Edit/Add Project dialog.


After clicking on the Permissions>> button:


When creating a new user, Thymer will now ask what initial permissions this user should have. This makes it possible to for example invite an external client that's only allowed to view the tasks in one project in which he or she is involved. Private project remain the same: only the creator of the project can view its tasks (and no permissions can be set for a private project). For the general permissions, and the permission overview per user, see the screenshots under Settings.

Sub Teams When your team is getting bigger, the user list gets longer and harder to navigate. With sub-teams we make it easier to access the team members you work with most. The administrator a team can go to Settings >> People & Permissions and set up sub-teams. All that's needed is a new name for the sub-team (e.g. Developers, or PR) and select which users should be part of this team. A user can be part of multiple sub-teams or none at all (there’s always an "All" sub-team containing all members). You can always remove and change sub-teams, so feel free to experiment. The sub team lists are used to simplify the task lists and changing permissions, as seen in the following screenshots:


Quickly switch between task list of different sub team members


An overview of permissions per sub team

All these options can be found at the Settings page.

The page looks like this:

In case you have multiple accounts, it will show a list of your accounts (1.). Below that, tabs are shown for the various options for the selected account (2.). The settings in the "General" tab apply to all your accounts.

Change Password Go to the General tab. Click 'Change Password'

Display Name If your username is peter78, but want your name to show up as Peter in the reports and task list, go to the General tab, click 'Change display name'.

Time Zone, Date Format & Start of Week To change the time zone, date format or set the start of the week, go to the General tab.

Email Notifications & Reminders To change settings about notifications and reminders, go to the Reminders tab.

To receive email notifications when your team adds, completes or changes tasks, check the "Email me at team activity" option.

To receive email notifications about upcoming deadlines for your tasks, check one or more options for "Notify me via email of deadlines".

Task Creation by Email
Next to adding tasks through the Thymer web interface, it's possible to add new tasks through email. To modify these settings, go to the Task Creation tab.

If you want to add new tasks through email, send new tasks to [email protected]. The email address from which you send the task must match the address specified in "Allow from address". Note that if you have multiple accounts, you must use a different email address for each account (e.g one personal mail address, one work address). Without separate addresses, Thymer won't be able to decide to which account you want to send a task.

The subject of the mail will be added as a task (the body of the mail as comment, attachments will be included).


Project & User List Preferences To change the project and or user list settings, go to the Lists & Menus tab.

To change the order of the team members or the projects on the Task List page, just drag the names of the teams and projects.

If you have many projects, or a big team with many team members, you can select 'Collapse users' or 'Collapse projects'. Thymer will then put all the projects and/or users that don't fit on one single into a dropdown menu. This way, the users and projects are still accessible with one extra click, but out of your way. In combination with re-ordering your lists, you can put the projects you access most in the front, so the projects you only need occassionaly are put in the dropdown menu. Another way to organize your team member list, is to use Sub Teams (see Teams for more information).

People & Permissions (Team Settings) Administrators of a team can change team and permission settings using the People & Permissions tab. If your account does not support permission settings, every team member is administrator ("flat team"), and not all options are available.

The team settings tab looks like this:

1. Administrators can change the global and project permissions of a user by clicking on the "Permissions >>" button of a user.
2. Administrators can see which users have which permissions
3. Administrators can create, edit and remove sub teams
4. Administrators can create new users or invite existing ones to the team

More about teams can be found in the Teams section.

Permission Settings per user
When clicking on the "Permission >>" button in the screenshot above (1.), the following screen appears:



Here you get an overview of all the projects this user has permission to, and the global permissions (access to feed, permission to create new projects, etc.).

» General (Accounts and logins)
» Change & View account information
» Switch between accounts
» Closing (cancelling) / Leaving an account
» Refund policy
» Upgrading and downgrading an account
» Charity discounts
» We are a huge organization. Any custom plans for us?
» Are there any other fees?
» Contract length
» Does VAT (Value Added Tax) apply to my Thymer subscription?
» Trial Accounts. Try the full version for a month.
» Can I move projects between accounts?
» What happens if I don't upgrade after the trial/beta or a payment is overdue?

General (Accounts and logins) Here you can find all information related to Thymer accounts: creating a new account, closing an account, upgrading, cancelling, billing, change account information, etc.

Note that it is possible to have several Thymer accounts using only one login name. Example: your login name could be "mary", and you can have two accounts: your own personal account "Mary's Personal Account", and you can be member (or owner of) a company team account "Example Inc."

Change & View account information You can view and change your account information on the Settings page. If you have multiple Thymer accounts, select the account you want to review. Then, select the 'Account' tab. Note that you need to be the owner of the account to review the account information.

Switch between accounts It's possible to have different accounts with just one login name. An account can be a personal account, a team account you created or a team you are member of. Those with multiple accounts can switch to another team easily: just click on the name of the current Team under the Thymer logo. An account menu will appear, so you can switch between accounts with just a single click.

There is also an "All Accounts" view, which you can access by clicking "All accounts" from the menu above. It's meant to give you an overview of all your tasks in all your accounts. Although we think it's likely you'll usually only work with one account at the same time (e.g. the work account when at work, personal account when at home), we feel that having one global overview is really effective (and good for peace of mind), and it's one of the reasons Thymer is designed the way it is.



From this "All accounts" overview you can also get an overview of all active projects in all accounts, and easily jump back and forth between projects:



Closing (cancelling) / Leaving an account You can close an account at any time. To close (cancel) an account, go to the account information tab (see the screenshot above). If you are the owner of an account, click the 'Close account' button. If you are a member, but not the owner, of a team, click 'Leave Team'. A confirmation page will be shown. Click the confirmation button to close or leave the account. If you have a paid plan for this account, you will no longer receive any invoices.

Refund policy We have a 30 day refund policy. That means that whenever you close (cancel) an account with a paid subscription plan within 30 days from the first payment, you are eligible for a refund. Mail your refund requests to [email protected]. After we processed your refund request, it might take several days for the transaction to be completed, depending on third part payment operators. Please note that after 30 days it is not possible to get a refund. If you want to try Thymer longer than the initial 30 trial days without making any commitments, we recommend going for a monthly subscription. No refunds are given for month-to-month subscriptions, and obviously do not apply to free, beta and trial accounts.

Upgrading and downgrading an account If you are the owner of the account, go to the Settings page of the account, and select the Account tab (as shown in the screenshot above). Click the Change subscription button, select a new plan, and confirm. We will be notified of the request and process it as soon as possible. Note that downgrading your account is not always possible, if you are currently using more projects or users than the new plan allows for. If this is the case, Thymer will show you instructions on how to make your account compliant with new plan. When upgrading or downgrading, any remaining days on your old subscription will be converted into a number of days for the new subscription of equal value.

Charity discounts If you're a charity, drop us an email at [email protected] and we'll work something out.

We are a huge organization. Any custom plans for us? Drop us an email at [email protected] and we'll work something out.

Are there any other fees? There are no sign up fees, upgrade, downgrade or cancel fees or other imaginary fees. However, if you live inside the EU, you might be subject to a VAT charge (see next section). For refunds, we might deduct a processing fee depending on the costs of the transaction.

Contract length We will not force you to commit to long term contracts. When signing up you can choose between various billing cycles. If a billing cycle of one month if too much hassle, you can choose to e.g. be billed for every half year instead. Please note that we only refund cancellations made within the first 30 days after the first payment (see Refund policy).

Does VAT (Value Added Tax) apply to my Thymer subscription? Persons and businesses outside of the European Union (EU) are not charged any VAT fees.
If you are located in the EU, you might be subject to VAT charges:

• If you are a person based in the EU, VAT is charged at your local rate.
• If you are a business based in the Netherlands, VAT is charged at the Dutch rate of 21%
• If you are a business (with a valid VAT Identification Number) based in the EU, but outside the Netherlands, no VAT is charged. You are responsible for paying VAT at your EU member state's local rate (VAT is shifted).

Note that we can't further advise you on VAT related issues, and suggest you contact your tax adviser or tax office for other specific VAT questions.
More about the EU VAT Identification Number.

Trial Accounts. Try the full version for a month. Want to try if Thymer makes you or your team more productive? You or your team can use Thymer for a month, completely absolute free, with all features enabled. No commitment. After one month, if you feel more productive, we hope you will stay!

Can I move projects between accounts? No. Even though it is possible to get a complete overview of all tasks accross all accounts (using the "All Accounts" view), accounts are completely separated. Tasks, users, projects and other information cannot be moved from one account to the other.

What happens if I don't upgrade after the trial/beta or a payment is overdue? If the subscription for your account has almost expired (end of billing cycle, end of trial or end of beta) a notification bar will be displayed at the top of your task list. It will tell you how many days you have left to upgrade or pay, and a link to the subscription page. If you do not renew your subscription after this period, your account is made read-only until you select a new subscription. We will never destroy any of your data unless you explicitly tell us you want to cancel your account!

The basics of the Task List and Reports page in the form of a Cheat Sheet.

Task List

Feed & Reports

This screencast explains the idea behind Thymer, and how it works. We are working on updating the video to reflect the latest changes to the interface.