Views

A view shows the pages of a collection in a particular way. Add as many as you like in Collection Settings… → Views; they all show the same pages, so changing a value in one view changes it everywhere.

The view types

List shows each page with its title and the first lines of its text, so you can skim a collection without opening its pages. Add a few properties or group the pages if you like. A new collection starts with a list, grouped by when pages were last edited. Good for notes, meeting notes or a handbook. To show titles only, turn off Show Previews in the view’s settings.

Table shows one page per row and properties as columns. Each cell is an editor for its type: click a Choice cell for its options, a date cell for the picker. Enter edits the selected cell, Space previews the row.

Board, a kanban board, groups pages into columns by a property: a Choice like Status, a User like Owner, a tag, a date or a page link. Drag a card to another column and the property changes. Each card is a page; open it to keep writing.

Gallery shows pages as cards with a page preview or a cover image. For covers, point the view at an Image or File property.

With Gallery Style set to Page Previews, each card shows the page’s banner, its title and the first lines of its text. Page Previews (Featured First) gives the first page a wide card across the top, like the lead story of a blog. Sort the view by date, newest first, and the latest article leads.

Calendar places pages by a Date & Time property, such as a due date or a publication date. Open an entry to change the date, and it moves.

Page Shortcut makes one page a tab of the collection’s view list, next to other views like a table and board. Use it when one of the collection’s pages is a home page or overview page for your collection that you want to quickly access with the other views.

Filter, sort and group

Every view has a filter, a sort order and, where it makes sense, a grouping. Filters use the same query language as search, with the collection’s name in front of its properties: @Projects.Status="In progress" shows only active projects, @Projects.Owner=@me only yours. Besides its own properties, every collection has Title, Created and Modified: @Projects.Modified >= "last week". The Query language reference has every operator.

Sort by any property, or choose Custom Order to drag pages into the order you want. A view sorted by a property keeps that order, so switch to Custom Order before arranging cards by hand.

A filter only changes what the view shows: everyone in the workspace can still find the pages it leaves out.

Open without leaving

Enter opens the selected page, ⌘↵Ctrl+Enter opens it aside, and Space peeks: a side panel follows along as you move through the rows with the arrow keys.

Dynamic collections

A dynamic collection has views over pages from several collections at once. Each of its views picks its own source collections and filter: a delivery board can combine Projects and Issues, a calendar can combine blog posts and newsletters. The pages stay where they are, and editing them there edits the originals. See Dynamic collections.